Frequently Asked Questions

Over 100,000 individual schools including 15,000 K12 School Districts (including Private Schools), 5,000 colleges, universities, all fifty (50) State Departments of Education, Boards of Education, in addition to thousands of State, Local and Government agencies.

We have a large and dedicated team of experienced bid data-miners carefully monitoring the procurement practices and issuance of opportunities within schools, colleges, state and local government agencies using sophisticated search technology.

Yes, we have three (3) programs: National coverage, Regional coverage and Individual State coverage.

We email the bids out daily six (6) days a week.

We monitor all procurement market sectors that schools put out for bids and RFPs.

Yes, our Bid Support Team is available by email or telephone. We will assist you with any questions concerning bid details or submitting a bid response to the sponsoring school or agency. Unlike other bid notification organizations, RFPSchoolWatch does not charge additional fees associated with obtaining bid documents.

We provide a free “Random Sample Bid” program for current and recent bids in your market sector(s). The samples bids are designed for potential clients to gain a general idea of what they might receive during an annual subscription.

We can provide references upon request. Another way is to Google “RFPSchoolWatch.” You will see references and testimonials with customer associated information.

RFPSchoolWatch customers can use as many “key words” as necessary to capture the types of bids they are interested in receiving. However, we recommend you speak with a member of our team who can assist you with perfecting your keywords and categories.

We recommend developing a plan of action for who will screen the bid notifications. It may be helpful to develop a short criteria checklist in order to properly screen bids from administrative to management level. Preparing and internal communication can make a significant difference successfully responding to bid opportunities.

It can be helpful to use one central location for templates and important documentation you will need to draft a response to an RFP. Some of the templates include, but are not limited to, cover letters, organization carts and resumes of key players, statements of qualifications, company logos, previously submitted responses or proposals, and descriptions of past projects that help to convey your organizations ability to deliver the products or services requested.

Usually up to 5 individuals to each customer account can receive bids. We require that each individual email has a matching domain.

Award information will be provided on bids to which you have submitted a response. In most cases, this information will be sent directly to you by a member of the procurement team from the school or agency where you submitted a response.

That depends on the market sector that you are in. Upon request, we will provide a historical estimate of the numbers of bids you can expect based on the last two years of bid production experience in that market sector area.

We go deeper into the educational markets than our competition. School bids are our specialty. We cover over 100,000 schools in the US and Canada. We understand the procurement practices of the schools and government agencies and have taken the time to learn and understand the exact type of bid opportunities our clients want to see. Our rates are very affordable. Unlike other services, we have no additional fees for downloading or obtaining vital bid documents. We provide impeccable customer service and personalize our approach to assist the unique and ever-changing needs of our clients.